7 Tips on How to Choose the Right Vendors for Your Wedding

Choosing the right vendors for your wedding is one of the most crucial decisions in your planning process—it directly impacts your budget, experience, and the overall ambiance of the day. Here are our 7 Tips on How to Choose the Right Vendors for Your Wedding.

1. Know Your Style and Budget First

First on our list of 7 Tips on How to Choose the Right Vendors for Your Wedding is to know your unique style and budget.  You can accomplish this by defining your wedding visions.  For instance, clearly define your wedding vision as romantic, modern, boho, luxury, etc.  Next, set a realistic budget.  Know how much you’re willing to spend per vendor category.  Also, prioritize what matters most to you, such as photos, flowers, music, and food.

2. Do Your Research

Do Your Research is next on our list of 7 Tips on How to Choose the Right Vendors for Your Wedding.  While doing your research, use trusted platforms such as Zola, The Knot, Wedding Wire, and local directories.  Social media is another source of information when it comes to doing your research. If you’re working with a planner (like Scheme Artists 😉), they can recommend trusted vendors aligned with your style and budget.

3. Read Reviews and Ask for Referrals

Be sure to read recent and detailed reviews and look for consistency in client experience. You can also ask a friend or family member for personal recommendations.  When researching photo galleries, review before-and-after photos.

4. Interview Multiple Vendors

Meet in person or schedule a video call to get a feel for the vendor’s personality and professionalism. Ask the right questions: Are you available on my date? Can you work within my budget? What’s your backup plan if something goes wrong? Do you carry insurance and necessary licenses? How many weddings do you book per day/weekend?

5. Review Contracts Carefully

Make sure everything is in writing—services, costs, dates, and backup plans so that there aren’t any surprises on your wedding day.  Watch for hidden fees, cancellation policies, overtime charges, and refund terms. Most importantly, never book a vendor without a signed contract.

6. Consider Personality + Communication

You’ll be spending a lot of time with some vendors (like your photographer or planner), so make sure you feel comfortable and heard. Professionalism, prompt responses, and attention to detail are things to look for.

7. Trust Your Gut

If something feels off—even if the price or package is great—listen to your instincts. Compatibility is key when choosing the right vendors.

Bonus Tip: Book Early

High-demand vendors book 12–18 months in advance, especially for peak wedding seasons.

If you want to learn more about our 7 Tips on How to Choose the Right Vendors for Your Wedding, contact us to speak to one of our wedding planners.